Implementing a Transportation Management System (TMS) can completely change the landscape of your business, helping you become more efficient, lowering costs, and improving visibility. 

However, the implementation process comes with its challenges that you’ll need to overcome to get the most out of your TMS. Will the process be difficult? Will my team be able to adapt? How long will it take?

These questions are valid concerns, but the good news is that, with the right approach, your transition to a new TMS can be a breeze. Let’s look at a few of the biggest hurdles and how to solve them.

Challenge 1: The Headache of Data Entry/Order Entry 

One of the first major tasks when setting up a TMS is getting your data into the system. 

This includes load information, customer details, and rates, which traditionally would be transferred over manually. This process often led to longer implementation periods and costly mistakes, as a single misplaced digit in a rate or address could cause major issues down the road.

The Solution: AI-Powered Data Entry 

Now, imagine a system that does the work for you. Tools like Smart Entry keep you from typing in every detail manually with AI-powered features that read a document and automatically fill in information for you. With an accuracy rate of 98%-99%, it virtually eliminates the need for manual order entry. 

This isn’t just a time-saver, it’s a safeguard. Your system captures the right information from the start, helping ensure drivers are dispatched to the correct pick-up and delivery locations. It also frees up your team to focus on what really matters: moving freight and growing your business.

Challenge 2: Slow Paperwork and Delayed Billing

Let’s face it, waiting on drivers to turn in signed documents like Bills of Lading (BOLs) or Proofs of Delivery (PODs) can seriously stall your cash flow. The longer that paperwork takes to arrive, the longer it takes to invoice your customers and get paid. This delay often forces businesses to hire extra staff just to track down and manage documents.

The Solution: A Simple, Free Driver App

Imagine if your drivers could snap a photo of a signed BOL or POD and upload it to the TMS instantly—right from their phone or tablet. With the free UNIQ TMS Driver App, that’s exactly what they can do.

As soon as the load is delivered, the signed documents are uploaded directly into the order. Your accounting team can access them in real time—no chasing, no scanning, no guesswork.

This single feature transforms your billing workflow. You can generate and send invoices the same day a load is completed, accelerating your cash flow and reducing the need for a large back-office team.

A Smoother Road to Success

TMS implementation doesn’t have to feel like climbing a mountain. With tools like AI-powered data entry and a user-friendly driver app, UNIQ TMS removes the friction from the process. You’ll spend less time managing the system and more time reaping its benefits—improved efficiency, faster payments, and a more scalable operation.